Mutual Concerns

Mutual Concerns

Mutual Concerns of Air and Space Museums Conference
New York City at the Hyatt Regency Jersey City on the Hudson

Friday, April 1st - Monday, April 4th, 2016
Optional Field trips planned for Tuesday, April 5th

Sponsored by:
Smithsonian National Air and Space Museum
Cradle of Aviation Museum
Intrepid Sea, Air & Space Museum

Conference Overview

Mutual Concerns is a unique, international meeting specifically focused on the needs of the air and space museum community. The bi-annual conference features three days of panel discussions and concurrent sessions, offering everything from practical, in-depth information to timely tricks of the trade. Serving both large and small museums, conference sessions cover relevant topics like fundraising, preparing the next generation of museum staff, providing educational activities, archiving collections, and exhibiting.

The meeting is designed to provide participants with meaningful and relevant professional education in a variety of areas important to the air and space museum community, as well supply ample opportunities to network with colleagues from around the world. Over 100 museum and museum-related organizations attend.

The meeting hosts a small Marketplace with exhibitors who offer special services or experience to air and space museums. The meeting’s venue and set-up allows participants to have ample time to get to know Marketplace exhibitors and their services.

2016 Conference Highlights

The 2016 Mutual Concerns Conference will be held in the New York City area with co-hosting museums The Cradle of Aviation and The Intrepid Sea, Air & Space Museum. The Conference will begin with an evening reception on Friday, April 1 at the conference hotel, the Hyatt Regency Jersey City on the Hudson. Conference sessions will run from Saturday, April 2 through Monday, April 4. Sessions will be held at the Hyatt Regency on Saturday, April 2, at the Intrepid Sea, Air & Space Museum on Sunday, April 3, and at the Cradle of Aviation Museum on Monday, April 4.

Sessions include: Challenges of Curating the Present, Surviving and Thriving After a Disaster, Crowdfunding, 3D Modeling, and the One Person Development Office. Former astronaut Michael J. Massimino will be the keynote speaker. There will also be a number of exciting, optional fieldtrip opportunities spanning the area. Trips are being planned for conference evenings and Tuesday, April 5.

The full agenda for the conference will be provided on this site in October 2015.


On-line Registration will open October 2015.

Standard Fees: Price for registration is expected to be $550 - $600 per person and there will be discounts for early registration and multiple registrants from the same organization. Exact fees and full registration details will be available when registration opens in October 2015.

Fee Includes:

  • Reception Friday evening
  • All sessions from Saturday-Monday
  • Breakfasts and break refreshments on Saturday, Sunday, and Monday
  • Lunch on Sunday and Monday
  • Round trip bus transportation from the conference hotel to the Intrepid Sea, Air & Space Museum on Sunday and the Cradle of Aviation Museum on Monday

Conference Hotel

Hyatt Regency Jersey City on the Hudson
2 Exchange Place
Jersey City, New Jersey, USA, 07302
Tel: 201-469-1234

The Hyatt Regency Jersey City is located on the Hudson River, directly across from the World Trade Center and overlooking New York Harbor. Visitors enjoy Jersey City’s quaint restaurants and waterside views while being minutes away from downtown New York City. Manhattan is only a five minute ride away on the PATH train located adjacent to the hotel or visitors can take the NY Waterway Ferry to various docks on the Hudson River.

Room Reservations

The room rate has been negotiated to $134 per night for a standard room. This rate is being offered to conference participants from April 1 – 4. Additional dates at this rate before and after the conference are also being offered, subject to availability.

To book accommodations please go to Hyatt Room Reservation Page
or call 888-421-1442. Ask for a room under the Smithsonian 2016 Mutual Concerns Conference to get this special conference rate.

Make your reservation before 5:00 pm EST, Friday, March 11, 2016 to take advantage of the conference rate. Space is limited. Room rates are subject to availability after March 11, 2016.

If you are interested in sharing a room, please email We will forward contact information of other interested participants for you to investigate possible room sharing.

Room Cancellation Policy

Reservations may be cancelled before 4:00 pm EST the day before the scheduled day of arrival.

Hotel Amenities:

  • Complimentary guest room Wi-Fi for conference registrants
  • Indoor pool with skyline views
  • 24-Hour fitness center with Manhattan views
  • Vu Restaurant and Lounge overlooking the Hudson River
  • Easy access to New York City shopping/entertainment


On-site parking is available for a rate of $25 daily and $38 overnight (in and out privileges) until 5:00 pm the following day.

Transportation Options to the Hyatt

Newark Liberty International Airport is strongly recommended. It is the closest airport to the Hyatt Regency Jersey City and is a 20 minute, 12 mile taxi ride to the hotel that costs approximately $40.

LaGuardia Airport is located 35 minutes away and is about a $60 taxi ride.

JFK Airport is an hour’s ride and about an $80 taxi ride.

Amtrak has three near Jersey City: Newark Penn Station, Newark Liberty Airport Station, and Penn Station in New York City. Each is about a 30 minute, $50 taxi ride without traffic.

PATH service is available directly from the Penn Newark Station. Various public transportation combinations are available from all airports and train stations. All travel time estimates are dependent on traffic.

See The Hyatt Regency Jersey City for additional information regarding transportation.

Marketplace/Vendor Opportunities

Mutual Concerns hosts a small exhibitor forum called the "Marketplace," featuring vendors that offer services and products of interest to air and space museum professionals. Every year, we welcome back some familiar sponsors with new information and seek a few new and different exhibitors to add to our forum, to provide our attendees with the latest information on areas that interest them. We integrate the Marketplace throughout our conference and events so our attendees and exhibitors have ample time to meet and talk in a relaxed atmosphere.

For more information on Marketplace opportunities, please visit the Marketplace page or contact Kelly Bloom at 202-633-2607 or e-mail If you are an attendee and would like to see a specific vendor attend the Marketplace, please contact Kelly.