In this Issue
FROM THE CHAIR by Jim Cassedy
Records and Archival Management of World Wide Web Sites by William G. LeFurgy
Education and Training Opportunities in the DC Area by Mary Rephlo
U.S. Naval Observatory Visit by Jim Cassedy
Committee Meets to Plan for the 4th Annual MARAC/DC Caucus Archives Fair by Kristine L. Kaske
Goodwill Industries International Dedicates Robert E. Watkins Library by Jason Weishaupt
IN MEMORIAM - Harold T. Pinkett (April 7, 1914 - March 13, 2001) - by Rod Ross
FROM THE CHAIR
Thanks to the efforts of our editor, Michele Lee, and our contributors, we have an outstanding issue of The Quarterly. Michele's efforts have helped us move from what could be a litany of things done by your Rep, to a newsletter with substantive information concerning the archival management of web sites, educational opportunities for archivists in the DC area, a detailed discussion of one local archives, the upcoming Archives Fair, and other items of interest to members of the DC Caucus. And yes, we continue to make fantastic field visits.
Our next event will take place sometime early this summer, and will possibly be at the Archives Center at the National Museum of American History. Stay tuned for further details.
Please remember MARAC's Spring Meeting in Philadelphia, Thursday, May 3 - Saturday, May 5, 2001. The program looks fantastic, the city of Philadelphia is vibrant, and deadlines are fast approaching. The deadline to obtain MARAC Convention rates at the Philadelphia Crowne Plaza is Wednesday, April 11, 2001. I hope to see many of you at our DC Caucus Session during the MARAC Meeting.
Kristine Kaske and colleagues are well on the way to planning a terrific Archives Fair, scheduled for October 11, 2001. Please circle that date. Kristine provides further details in The Quarterly, and would welcome your participation. Plans are also underway for our teacher's workshop, ably led by Susan McElrath.
I am hoping that the DC Caucus will be able to continue to increase educational opportunities for its members. Bill LeFurgy's terrific article is a fine start, and I hope that others are willing to follow Bill's good example, and contribute an educational feature for our newsletter. Articles detailing the mission and activities of DC archives, such as the one submitted by Jason Weishaupt of Goodwill Industries, are also welcome.
There was some work on having an introductory class on Records Management
sponsored by the DC Caucus, but the logistics didn't quite work out.
We will be trying again in the future. In the meantime, there are several
opportunities noted by Mary Rephlo, and the Caucus tries to advertise
other opportunities on its web site, so please take a look at http://www.dcarchivists.org
from time to time.
And of course you have the opportunity to participate in educational and other exchanges by joining the Caucus list serve at http://groups.yahoo.com/group/marac-dc/join. It should be noted that e-groups was recently absorbed by yahoo, so you may wish to go to the site to make sure your preferences are up to date.
As always, your Rep is in charge of distribution of this newsletter, and trying to keep you all in the know. The buck stops here, so if you have questions concerning your membership, our activities, your newsletter, please contact me at email@example.com, or 301-713-7110, ext. 258.
I cannot thank the efforts of those who have been so active in DC Caucus activities enough. They are a terrific group of people. I hope that you, too, consider being involved in our organization.
See ya in Philly!
DC Caucus Representative
Records and Archival Management of World Wide Web Sites
Since first gaining broad public attention in the mid-1990s, the World Wide Web has rapidly expanded across the cultural landscape. Virtually all organizations(including most government agencies) have set up web sites to provide information and conduct business. As web sites grow so does dependency on them for accountability, evidence, and other purposes that require recorded documentation. Governments find they must take steps to manage web sites as information resources and, in some cases, to preserve sites as archival records. This is a terrifying prospect. Web sites are maddeningly different than paper records and are even different from databases, e-mail, and other electronic records.
How can the well-intentioned archivist or records manager cope?
Unfortunately, there are no easy answers. The web is still new and the technology upon which it is based is constantly changing. A period of trial, error, and learning lies ahead before there are broadly applicable philosophies and techniques for effectively managing web records. Despite the frustrating lack of a silver bullet, there are some concepts and approaches that archivists and records managers can consider right now in their efforts to tame the web.
Developing a Management Structure for Web Sites
The first step needed to bring web-related files and documents under control is to assert their place within the organization. Despite the novelty associated with web sites, at their root they are the same as any other organizational activity that creates and maintains records. Two important conclusions flow from this: 1) web-related files and documentation are often official records; and 2) administration of these records must be incorporated into overall organizational records management activities.
The level of effort needed to manage web site records will vary. Since the costs of possible approaches vary significantly, it is wise to select an option tailored to the needs of the individual site. One concept that has enjoyed recent popularity is based on risk management: an organization assigns a high, medium, or low risk level to its site (or to sections of the site). Risk is defined in terms of potential legal, operational, or financial requirements that might be associated with the site and its information. For example, if the site is used to file benefit claims, it likely would have a high risk designation since there is a good chance that someone might contest the process or its results. The assigned level of risk will have a direct bearing on choices for site recordkeeping. This concept is best explained in a publication of the Canadian government, An Approach to Managing Internet and Intranet Information for Long Term Access and Accountability .
Organizations will use risk perception and other factors (including potential research value) to establish appropriate recordkeeping methods. Possible approaches range from simple techniques (such as filing hard copies in a desk drawer) to complex technological solutions (such as electronic filing with version control by means of a records management application).
Appraising Web Records
A central issue is how long web site records should be kept and made available. To some extent, this issue overlaps with decisions regarding risk and other factors. But once web site information is finished meeting immediate business needs, should it be kept as archival documentation? What elements should be placed into the archives?
The issue is complicated by two opposing factors. The first is that a web site is often a singular collection that can provide important evidential and informational value. With its metadata tags and links, a web version of a document differs significantly from hard copy and other versions. Due to ease of updating, it is possible that a web version of a document may be the most current. An electronic format also can make a document significantly easier to use, most especially for searching and copying. This argument in favor of archival retention is forcefully counterbalanced by the second factor: the large majority of web sites cannot ensure reliable recordkeeping. Most sites do not provide for secure filing and cannot guarantee that all information presented is complete or accurate. And while things may change in the future, the critical documentary evidence of an organization's activities most often reside somewhere other than the web, such as in other electronic systems or in paper documents.
Even with their shortcomings, however, chances are that at least some web sites and related documentation do merit a place in archival collections. The trick is to determine what to save. The decision can be helped by grouping web site records into three categories:
1) Development and administration, such as minutes of web team meetings, project management files, and descriptions of project responsibility, processes, and procedures.
2) Technical operation, such as system software documentation, customized software configuration files, logs, "cookies", and search indexes.
3) Web content, such as graphic, textual, and other information retrievable via the site, which may include publications, press releases, forms, and calendars as well as digital images, sound files, and video files.
Appraisal decisions for each category can vary. If the primary interest is in preserving the information posted on a site, appraisal can zero in on the third category, and within that, perhaps only on parts of a site. Interest in preserving the actual "look and feel" of the site will require capturing everything in category 3, as well as some documentation in category 2. If an organization is placing great emphasis on using the web to fulfil a core mission (such as though e-commerce or e-government) it might be appropriate to preserve some elements of category 1 to document the transition. Whatever immediate appraisal decisions are made, however, it is important to recognize that changes in web site use or technology compel periodic reassessments.
Many web sites now enable access to databases and other large information collections. Such collections are typically separate from the web site itself: software retrieves information from a database and presents it on the web. Since they are structurally separate, it typically makes sense to appraise, and if necessary, preserve, a database separately from the web site. Appraisal efforts should also take account of different types of web sites, most particularly Intranets (information made available only within an organization) and Extranets (information made available only to specified individuals outside the organization). Where they are used, the content and purpose of such sites can vary greatly, which will influence appraisal decisions. The National Archives of Australia has provided some basic information about management of such records at http://www.naa.gov.au/recordkeeping/er/web_recor ds/contents.html.
Capturing, Preserving, and Accessing Archival Web Sites
If a web site (or part of a web site) is determined to have archival value, capturing it can be a relatively straightforward matter. Less complex sites, such as those with a few dozen files and that do not make extensive use of proprietary programming, may be captured in a matter of minutes. Sites with more complexity, however, require careful planning and timely guidance before capture is attempted.
There are a number of software packages that will automatically copy a specified Uniform Resource Locator (URL) and store the files on a PC hard drive. Examples include Teleport Pro, HTTrack, and WebCopier; there are many others to choose from. Such software basically duplicates or "mirrors" a site as it appears on its host computer, although there are options to exclude image files, parse embedded software files (such as Java), and limit the extent to which linked or lower level pages are captured. The extent to which these options are used depends on appraisal, preservation and access considerations.
Preserving a web site for ongoing access is challenging. All aspects of computer technology have a tendency toward rapid obsolescence. Today's electronic files may be difficult to access in 20 years because the computer software and hardware needed to interpret and present the information may not be available. This is especially true of proprietary technology: a company with current popular products could easily be out of business or using different technology in just a few short years. This leaves archival collections of electronic records vulnerable to obsolescence as well. While there is hope that archivists can one day have tools to cope with this threat (see http://www.nara.gov/era, for example), there is no current assurance that electronic information tied to a proprietary format can be kept accessible into the future. Non-proprietary formats, on the other hand, can be kept accessible. The U.S. National Archives and Records Administration has a non-proprietary transfer standard that involves use of ASCII software files stored on magnetic tape (see http://www.nara.gov/nara/electronic/transfer.html).
Basic web text documents in Hypertext Markup Language (HTML) can be saved according to non-proprietary standards. But it is readily apparent that web sites are full of proprietary file formats, including Java, ActiveX or other applets; .jpg, .gif, and .tiff images; and Word, WordPerfect, and Adobe .pdf documents. Since such files are often a critical element of a web site, saving just the HTML text is an incomplete solution. The best strategy at this point for preserving a web site or a section of it is to copy all pertinent directories and files as they exist on the host computer. This provides a full portrait of the site and is also the easiest way to use the copying tools. (Some of the applets and image files may prove unreadable in the future, but full capture will provide at least the potential for viewing the site as it existed; full capture also is the best way to preserve a site's content, context, and structure). At least two exact copies should be made, including at least one on removable storage media such as magnetic tape or CD-ROM. The copies should be periodically checked and recopied to ensure that the media remains readable; if possible, it is wise to store the media in controlled environmental conditions (for an example of a policy in this area see (http://www.nara.gov/nara/cfr/cfr1234.html#partc).
The frequency for capturing a site depends again on appraisal considerations. If the site documents a temporary organization or function, it might be best to capture only the final version. An ongoing entity could be handled with periodic copying of the whole site or alternatively with copies of changes made to site content. This capture is separate and distinct from systems backups made as part of regular computer operations. Typically made with specialty software, systems backups do not serve long term preservation purposes.
In conjunction with an effort to mirror a web site, it is important to document technical issues and other aspects of the site. This is necessary to understand the original purpose of the site, as well as its technical parameters. It might be appropriate to prepare a narrative and collect useful policy statements, project plans, and other descriptions of the site that may exist. Printing certain portions of the site such as top level site pages could also be worthwhile for ease of reference. Technical documentation should include an overview of the types of file formats and software used within the site (such as .pdf, Word, .jpg, .gif, Java, and so forth); this description should also include the version of the formats and software, if known. A site map (hierarchical list of directories and files included within the site) annotated with useful descriptions will greatly enable future use of the information. Details regarding the number and type of storage media used are also important.
The simplest method to provide access to a copy of a smallish web site is to store the copy in a separate directory on a hard disk. The dates and content of each directory can be listed to facilitate reference. This would permit quick access to the information, either in-house or through the web. If the amount of data precludes keeping an online reference copy, some variety of removable media can be used. Where multiple media are involved, descriptive labels must be used. Regardless of the method used to provide access, a copy of the information must be maintained separately, preferably as far physically as possible from the first copy.
The ideas and approaches outlined here offer no guarantee that web sites can be appraised and preserved with complete success. We do not yet know what parts of web sites will be most important in terms of historical documentation, and this makes it hard to settle on a firm appraisal policy. We do not know how quickly and how radically web technology will change, and this makes it difficult to prescribe capture and preservation standards. We do know, however, that the web is a historic phenomenon and that it is necessary to dig in and do our best to ensure that it is addressed as such. From that practical experience will come improved tools and techniques that archivists and records managers need to deal with web records.
-- William G. LeFurgy (Mr. LeFurgy has held positions over the last 20 years with U.S. local and national government archival institutions)
Education and Training Opportunities in the DC Area
Those who work in archives in the D.C. area are fortunate to have a number of educational or training opportunities available within commuting distance. Some of these are available on a recurring basis and others are one-time events. They vary in topic, target audience, format, and many other ways. This article is written to give you a sense of the opportunities. I think you will agree that there is something for everyone!
Three universities in the area offer academic education in archival administration: Catholic University and University of Maryland both offer joint degree programs with a concentration in archival administration through their departments of history and schools of library and information science. The programs are also available in single degree format. George Mason University offers an archival administration course as part of an Applied History track in its graduate history program.
NARA's presence here gives us ready access to some excellent training opportunities. The Modern Archives Institute, first presented in 1945, continues to be offered twice a year by NARA in cooperation with the Library of Congress. It is a basic two-week introduction to archival theory and functions. NARA's Annual Preservation Conference is a one-day event that focuses on a different topic each year and features recognized experts from NARA and elsewhere. NARA also offers a range of records management courses. Though these are aimed directly at Federal employees, they are also open to Federal contractors and employees of State and local governments and international organizations. Information on all of these opportunities is available from the Archives and Preservation Resources section of the NARA home page.
Single offerings of short courses and workshops are available relatively frequently in the DC area. I am aware of several opportunities this spring, listed here to give you a sense of what might be available at any given time:
- A quick look at the Professional Education section of the SAA web site reveals that its two-day workshop in Archival Cataloging as a Component of Description will be presented on April 16-17 at the National Museum of American History. (The registration deadline is past, although it never hurts to call and see if there are slots still available.)
- The National Association of Government
Archives and Records Administrators (NAGARA) is sponsoring two one-day
courses in May, Managing Electronic Records and Cost Analysis Concepts
and Methods for Records Management Projects. The instructor is Dr.William
Saffady, an author and talented instructor in these areas. The courses
will take place at Archives II. (For information, see www.nagara.org
or call Bonnie Curtin at
301-713-7100, extension 270.)
- Local chapters of ARMA are sponsoring two professional development events in the area during the first week of April. They are Electronic Imaging: A to Z and Records Management for a New Millennium: Back to the Basics and Into the Future. (Watch http://www.arma.org/resources/calendar.cfm for future information about events sponsored by ARMA.)
- University of Maryland is sponsoring a free event that is open to all on April 26. SAA president Lee Stout and ARMA president Larry Eiring will share the podium to present Critical Issues and Strategic Choices in Archives and Records Management. (For details, see http://www.clis.umd.edu/info/events/arclec.html.)
- Finally, as Education Committee Chair for MARAC, I am pleased to remind you that MARAC workshops held in conjunction with MARAC meetings provide training on timely topics and are an excellent value. Towson, MD, will be the site of the spring 2002 meeting of MARAC. Let me know if you would like the committee to hold a workshop on a particular topic at the Towson meeting or any other meetings. We are always eager to hear your suggestions.
Clearly, we have many professional development opportunities in this area. I encourage you to assess your developmental needs and take charge of your own professional growth.
-- Mary Rephlo (Chair, MARAC Education Committee Member, DC Caucus)
U.S. Naval Observatory Visit
On March 7, 2001, Mr. Geoff Chester, USNO Public Relations officer, treated four lucky members of the DC Caucus to a terrific tour of the United States Naval Observatory (USNO). After a tour of the Observatory Library, which includes early editions of works by Copernicus, Newton and Kepler, the group had an opportunity to view the night sky through the USNO 26-inch refracting telescope.
L-R Susan Malbin, Leonard Rapport, and Jason Weishaupt viewing early editions of Copernicus Newton, Kepler at the Library.
This telescope has a rich history. Completed in 1873 for the Naval Observatory, it was the largest refracting telescope in the world for a decade. The telescope was moved from the USNO's Foggy Bottom site to its present location in 1893. The new location incorporated a rising floor to facilitate access to the eyepiece. This floor is still the largest elevator in the city.
The small group had an opportunity to view the rings of Saturn, Jupiter and its moons, the Nebula of Orion, and close ups of the Earth's own moon. It was an amazing evening.
Shot of the 26-inch telescope.
Naval Observatory Tour Leader, Geoff Chester (center), provides background history of the observatory.
The DC Caucus is in the debt of Mr. Chester for a terrific tour, but
will nevertheless seek out an additional opportunity to tour the facility
again. Thanks to Kristine Kaske for putting us in contact with Mr. Chester.
For further information concerning the observatory, please hike over
-- Jim Cassedy (National Archives and Records Administration)
Committee Meet to Plan for the 4th Annual MARAC/DC Caucus Archives Fair
The planning committee for the 4th Annual MARAC/DC Caucus Archives Fair to be held on Thursday October 11, 2001 from 12:30 to 5:00 PM is hard at work. Kristine Kaske, LaNina Clayton, Jennie Guilbaud, Jim Cassedy and Jason Weishaupt have an interesting afternoon of education and inter-archival institution communication planned. The event will be held at the Smithsonian Institution's Ripley Center. The Archives Fair will have participants from many of the area's archival institutions such as the Library of Congress, the National Archives and Records Administration, the many archives within the Smithsonian Institution, George Washington University, Howard University, and the Washingtoniana Division of the DC Public Library.
L-R Jennie Guilbaud, Kristine Kaske, LaNina Clayton, and Jason Weishaupt planning Archives Fair.
At 2:30pm Ms. Nina Gilden Seavey of the George Washington University's Documentary Center will be our speaker. She wrote, produced, and directed the Oscar winning documentary A PARALYZING FEAR: The Story of Polio in America. Ms. Seavey will discuss her experiences while conducting research, what archives do right and what problems she has encountered. If you have a chance, check out the film's website at <http://www.pbs.org/storyofpolio/>.
See you in October... if not at MARAC in Philadelphia.
-- Kristine L. Kaske (National Air and Space Museum, Smithsonian Institution)
Goodwill Industries International Dedicates Robert E. Watkins Library
On April 5, the Goodwill Industries International library and archives held an open house to celebrate National Library Week and the renaming of the GII Library in honor of former Goodwill CEO Robert E.Watkins.
The late Dr.Watkins founded the Goodwill Industries International Archives shortly before his retirement as GII's CEO in 1974. Dr. Watkins
Samuel W. Cox (left), Interim CEO and President of Goodwill Industries International and Jason Weishaupt, Robert E. Watkins Library Assistant, stand in front of a picture of Robert E. Watkins,
The former CEO of Goodwill.began his Goodwill career in 1935 and knew most of the early pioneers of the movement, including Edgar J. Helms. He served as a local Goodwill CEO in Dayton, OH, and Los Angeles, CA, before joining the GII staff in 1956.
Dr. Watkins was active as Goodwill's archivist for many years. He contributed extensive research and editing for the first comprehensive book written on Goodwill's history, Goodwill: For the Love of People. Distinguished guests attending the dedication were Watkins' wife Charlotte and daughter Carol, and Archivist James Cassedy from the National Archives and Records Administration. Mrs.Watkins expressed her deep appreciation for Goodwill and how honored the Watkins family is to have Dr. Watkins' life-long work memorialized in the new GII library. "Back in my early Sunday school days, there was a song that went, 'count your many blessings, count them one by one.' Well, this is one of those many blessings in my life," Mrs. Watkins said. "Bob is smiling down on us today in gratitude for this great honor you've given him."
GII Librarian Sabra Breslin has worked on the library and archives for more than two years and planned the April 5 dedication with help from Library Assistant Jason Weishaupt. In her remarks at the event, Breslin said, "This has been a true labor of love for me. When I met Bob and saw we shared a love of archiving, I knew we were kindred spirits."
Goodwill staff look at an exhibit of items from the archives.
The primary purpose of the Goodwill Industries International Archives is to provide information to Goodwill members. Frequently requested items include information for anniversary publications, historical background for award nominations, and information contained in early governing documents, such as founding and incorporation dates. The archives are open to serious academic researchers on a case-by-case
The archives will work with Robert Grimm, a researcher from the University of Indiana, as he authors a book about Goodwill's history. As Goodwill prepares to celebrate its centennial anniversary in 2002, the archives will play an important role in providing the research necessary to promote the accomplishments and mission of Goodwill over the last century.
-- Jason Weishaupt (Robert E. Watkins Library)
April 26, 2001
Shall We Dance? Selections from the Dance Archives of the Greater Washington Region
Exhibition from April 26, 2001- December 28, 2001.
Opening reception will be held on Thursday, April 26 from 5:30 -7:00 p.m.
Established in 1993 by former George Washington University dance professor, Nancy Johnson, the Dance Archives of the Greater Washington Region collects, preserves, and makes accessible the documentary heritage of all forms and types of local dance. The exhibition will feature photographs, costumes, posters and manuscripts from the Spanish Dance Society, St. Mark's Dance Company and Studio, Moving Forward Contemporary Asian American Dance Company, and the George Washington University Dance Department.
For more information call 202.994.7549.
April 26, 2001
Critical Issues and Strategic Choices in Archives and Records Management
An Invitation to a Public Lecture University of Maryland on Thursday, April 26 from 4:00 - 5:00 PM.
The archives and records management professions carry out essential functions for some of our most important information resources. Their work is critical to the smooth and effective operation of government, business, education, and other institutions, to document the development of policies and services, to serve administrative and legal needs, and to ensure the retention and availability of records with enduring value. These two professional fields are in the midst of great change as the shift to e-business, e-commerce, and e-government enhance the importance of information resources. At the same time, they face substantial challenges of meeting changing member needs, preserving and managing electronic records and information, maintaining a distinct professional identity, and planning for the future. Two of the nation's foremost leaders in the archives and records field will address these and other issues, describe strategic choices, and share their thoughts about the future of archives and records management.
Lee Stout, President
Society of American Archivists
Critical Issues, Strategic Choices in Archives: The View from the SAA
Larry Eiring, President
Association of Records Managers and
Critical Issues, Strategic Choices in Records Management: The View from ARMA.
The presentations will be followed by an informal reception for the speakers. Special Events Room, Third Floor, McKeldin Library University of Maryland College Park, Maryland.
There is no charge for this event. Anyone who is interested is welcome to attend. For travel directions and parking arrangements, please check the University of Maryland's web site, http://www.umd.edu. For more information, please contact Prof. Bruce W. Dearstyne, College of Information Studies, University of Maryland, 301-405-2001, firstname.lastname@example.org
May 8, 2001
Holy Smokes, The House is on Fire!
The tens of thousands of dollars necessary for a sprinkler system in your historic dwelling were never available. Then the call comes in early one morning: a wing of the house is on fire! What will the next 24 hours bring?
The Washington Conservation Guild is once again offering our unique and popular disaster workshop, formerly known as "Burn, Baby, Burn". This year we are focusing on fire recovery in historic houses. We will set up a 12 x 12 room to recreate an interior of an historic house and set it on fire. To add to the realism, no sprinklers will be used during suppression. After the fire has been extinguished and the room has cooled, participants will be responsible for developing a plan of attack and salvaging what's left.
This is a one day workshop that runs from 8:30am to 4:30pm and will include lectures on the nature of fires and fire suppression systems, methods of developing disaster recovery plans and real life experiences in disaster recovery in the wake of a fire. The afternoon session will focus on experiencing the aftermath of a fire. This will be a wet, dirty, smelly and psychologically action packed several hours. Participants are therefore asked to wear comfortable clothing and shoes they don't mind getting wet. Many participants in the past have brought clean dry clothes to change into at the end of the day.
This workshop is ideal for anyone responsible for the care of historic collections.
The workshop takes place at the National Institute of Standards and Technology just north of Washington, DC. Registration for WCG members is $150 and for non-WCG members,$180. Registration for non-members includes a one-year membership in WCG. For more information and registration forms, go to theWCG website at http://palimpsest.stanford.edu/wcg/
You may also request forms through the mail by calling Jayne Holt at 301/238-6699.
May 14-16, 2001
Disaster Mitigation for Cultural Collections
The Society of the Cincinnati Headquarters, Library and Museum at Anderson House
2118 Massachusetts Avenue, N.W. Washington, DC 20008
Disaster mitigation should play a role in any institution's emergency preparedness and planning efforts. Conservation Center for Art and Historic Artifacts (CCAHA)'s Disaster Mitigation Workshop Series is designed to help institutions reduce the probability of emergencies they can control, and limit the damage to collections that
results from disasters they cannot control. This series will provide tools for assessing an institution's vulnerability to disaster, evaluating fire prevention and suppression strategies, and assessing health and safety factors related to disaster.
The workshops are intended for staff who are involved in collections care activities or have responsibility for the safety of collections such as librarians, archivists, curators, collections managers, stewards of historic house museums, site and facilities managers, and security and safety staff.
Although attending the entire series is not required, each workshop supports your institution's vulnerability assessment process and will strengthen its ability to minimizepotential dangers to collections and staff.
Be Prepared... Conducting a Vulnerability Assessment - May 14, 2001
In this workshop, participants will learn how to conduct a vulnerability analysis and risk assessment so that they will be able to evaluate the types of emergencies that might affect their institution and its collections. This evaluation will help the institution develop effective strategies to minimize the likelihood of a disaster. The workshop speakers will also touch on the importance of business continuity for cultural
institutions. A crisis communications expert will address public relations strategies for
Dr. Michael Trinkley, Chicora Foundation, Inc. Dr. Michael Smith, Assistant Professor, Department of Communication, LaSalleUniversity
Be Prepared... Fire Protection and Suppression - May 15, 2001
Critical to the selection of an appropriate fire protection and suppression system is the assessment and analysis of the hazards and risks faced by a collection. This workshop will focus on the need to review current fire protection procedures and systems in historic and cultural institutions. The goal of the workshop will be to equip participants with up-to-date information to make informed decisions on fire prevention and suppression.
J. Andrew Wilson, Assistant Director for Fire Protection and Safety, Smithsonian Institution Nicholas Artim, Director, Fire Safety Network
Be Prepared... Assessing Health and Safety Risks - May 16, 2001
This workshop will alert participants to the health and safety risks present at the time of an emergency, including air quality, fire safety, electrical hazards, structural instability, chemical and biological hazards (mold, lead, asbestos, contaminated water and soil), pests, and those hazards inherent in collections themselves (arsenic, formaldehyde). The workshop will also address the psychological stresses faced by
those in an emergency and the health and safety issues faced at the time of collection acquisition.
Monona Rossol, President, Arts, Crafts, and Theater Safety, Inc. (ACTS) Pam Hackbart-Dean, Southern Labor Archivist, Georgia State University Katherine K. Dibble, Director of Public Services, Boston Public Library
The National Endowment for the Humanities (NEH), The Pew Charitable Trusts, and the Institute of Museum and Library Services (IMLS) have provided subsidy for these workshops. Co-sponsors are Chesapeake Information and Research Library Alliance (CIRLA); Federal Library and Information Center Committee, Library of Congress (FLICC); Mid-Atlantic Association of Museums (MAAM); the Society of the Cincinnati; Special Libraries Association-Washington, DC Chapter; and Washington Conservation Guild.
Non-Member Fee CCAHA/Co-Sponsor Member Fee
1 workshop: $ 60.00 $ 50.00
2 workshops: $120.00 $100.00
All 3 workshops: $170.00 $140.00
Registration Deadline is May 1, 2001.
For additional stipend information, workshop registration forms, and information about CCAHA, its programs, and services, please visit our website at http://www.ccaha.org or contact CCAHA's Preservation Services Office at 215.545.0613 or email@example.com
Harold T. Pinkett
(April 7, 1914 - March 13, 2001)
The news came a week or so after the fact from SAA Executive Director Susan E. Fox that Harold T. Pinkett had died on March 13. In her e-message Fox stated:
Harold's intelligence, graciousness, and generosity of spirit exemplified the highest aspirations of the profession. His legacy will live on in the Harold T. Pinkett Minority Student Award, a very fitting tribute to this most remarkable man.
Fox might have added that Pinkett exuded an aura of quiet competence, something I felt when I interviewed him in 1985 for the National Archives Oral History Project. While Pinkett did not emphasize his race, he recognized that his 1942 appointment to the staff of the National Archives made him the agency's first African American professional. In 1963 when he and his wife Lucille checked into the Sir Walter Hotel for the joint SAA-AASLH meeting, without fanfare they desegregated Raleigh's leading hotel. With the exception of the two and a half years he served in the Army during and immediately after World War II, Pinkett remained with the National Archives until his 1979 retirement at the age of 65.
Born and educated in Salisbury, Maryland, Pinkett was the son of a minister and the grandson of a soldier who during the Civil War fought with the U.S. Colored Troops. He received his B.A. from Morgan College in Baltimore and his M.A. from the University of Pennsylvania. He began his graduate studies in history at Columbia University and in 1953 earned his Ph.D. from the American University. Prior to joining the National Archives he taught high school Latin in Maryland and history at Livingston College in North Carolina.
At the National Archives his early mentor in Agriculture Department records was Theodore Schellenberg, notwithstanding Schellenberg's anti-black reputation. It was with agriculture records, and especially those of the Forest Service, that he developed his greatest expertise. From 1968 to 1971 he served as editor of the AMERICAN ARCHIVIST while concurrently holding the position at the National Archives as deputy director of the Records Appraisal Division. Thereafter until his retirement he had charge of the Natural Resources and Legislative Branch.
Pinkett was president of the Forest History Society (1976-78) and the Agricultural History Society (1982-83). He was a fellow of the SAA, a member of the Cosmos Club, the Omega Psi Phi and Sigma Pi Phi fraternities, and a number of history-related organizations. His publications included GIFFORD PINCHOT, PRIVATE AND PUBLIC FORESTER (1970) and NATIONAL CHURCH OF ZION METHODISM: A HISTORY OF JOHN WESLEY A.M.E. ZION CHURCH (1989). It is hard to imagine anyone who better personified the ideal of the scholar as archivist.
-- Rod Ross (Center for Legislative Archives, National Archives and Records Administration)
NEXT ISSUE OF THE QUARTERLY: July 2001
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The Quarterly is a newsletter dedicated to keeping members of the DC Caucus of the Mid-Atlantic Regional Archives Conference (MARAC) aware of the varied activities of the Caucus. The newsletter is published four times a year and is electronically mailed to members and interested parties. A hard copy of the newsletter is available on request.