Attendees of the 2013 Mutual Concerns conference

Proposals and Program Committee

We are no longer accepting proposal submissions at this time.

The 2018 Program Committee is currently reviewing submitted proposals.


Call for 2018 Proposals

Schedule for 2018 Meeting:
Friday, March 16, 2018 Call for Full Proposals Closes
Friday, June 15, 2018 Submitters notified of acceptance

2018 Session Proposal Form

The Program Committee will be looking for proposals that do more than simply "show and tell" what the speakers have done at their museums. Proposals that present new approaches along with outcomes (good and bad), foster conversations on challenges, and offer resources and/or how-to guides will be evaluated most favorably by the committee.

On the Full Proposal Form, the Session DescriptionSession Outline, and Learning Objectives are important components to fully explain. Please see descriptions of each of these and other proposal criteria below.

Evaluation Criteria

  • Proposal description is applicable to the conference audience, specifically the air and space museum community.
  • Proposals have a broad appeal, including small and large institutions, or highlight a highly innovative technique.
  • The Program Committee retains the right to work with submitters to refine and develop submitted proposals to better meet conference needs.

Proposals will be immediately disqualified from consideration for the following reasons:

  • Incomplete proposals will be disqualified. A proposal will be considered incomplete if each section, including presenters and contact information, is not complete at the deadline.
  • Proposals which appear to be a product endorsement or commercial promotion.
  • Proposals which do not have at least one member of the museum community serving as a speaker or on a panel.

Terms and Definitions on the Proposal Form
Types of Sessions:

  • Panel Session: Includes two to three presenters and a chair. Presenters speak for 15 to 30 minutes, depending on number of speakers and length of session. There should be at least a 15-minute Questions and Answers period after the presentations. Session lasts from 1:15 to 1:45 minutes.
  • Individual Presentation: Includes one speaker and a chair. The speaker may present from 45 to 60 minutes, followed by 15 minutes of Questions and Answers. There will be very limited space for Individual Presentations on the agenda.
  • Discussions/Roundtables: This type of session opens with one or two short, 10-minute presentations that progress onto an open exchange among all participants. Sessions would last 1.5 to 2 hours.
  • Workshop or Skills Session: Includes one or two session leaders and a chair. Leaders provide demonstration or hands-on guidance of a particular skill. Workshops may run for two hours, a half, or a full day. Please indicate workshop length on the proposal form.

Please provide a relevant and concise session title. This title will appear in the conference program book and the conference website.

Session Description
Please limit your session description to no more than 200 words. If your session is selected, this description will be printed in the conference program and available on the conference website. Please provide a clear and concise description of your session topic and intended audience. The program committee reserves the right to edit all descriptions.

Session Outline
For individual and panel sessions, the outline should explain the main points of each speakers' presentation and the order of speakers for the session. For discussion/roundtable sessions, the outline should provide the main issues that will be highlighted in the introduction and the plan guiding the discussion. For all proposals, please show evidence of not only a proposal idea but session development. Please limit your session outline to 500 words.

Learning Objectives
Please provide three learning objectives for your session. These are knowledge, skills, or abilities you expect attendees to take away from your session. Remember that Mutual Concerns is not looking for merely "show-and-tell" presentations that detail an exhibit/event/artifact in your collection. Think of questions like: How will the audience implement the components of my session in their museums? What skill is my session imparting? What will participants learn as a result of my session?

Subject Area
Please pick one primary subject area which your session will cover. The Program Committee understands that sessions often fall in multiple categories, but please pick the one that best describes your session.

Audience/Level of Session
Who is the intended audience of your session? Does your session apply to museum executives, young professionals, or the masses? Would you consider your session to be at a beginner, intermediate, or advanced level? In this section we also ask you to provide samples of terms you would use during your presentation that you would assume participants understand before they attend your session. Providing these terms will help us verify the level of your session and clarify in our materials knowledge participants should already have in order to get the most out of your presentation.

Session Roles
Session can have a maximum of four speakers and one chair. Please list the name, title, and contact information for the session speakers, chair, and coordinator. Please include all necessary fields—presenters listed with names and no contact information are considered incomplete and could disqualify your proposal. Out of courtesy to all presenters and the program committee, please ask before submitting someone's name on a conference proposal.

Role of the Session Chair: Before the event, the Chair conducts at least one conference call with speaker(s) to ensure the presentation is addressing the Session Description and following the Session Outline. At the conference the Chair may offer some overarching comments on the topic, introduces the session speaker(s), keeps presentation(s) on time, moderates the Questions and Answers period, and ends the session on schedule.

For a Discussions or Roundtables, the Chair is charged with keeping the conversation moving, keeping it on topic, and not letting anyone dominate the exchange.

Role of the Session Coordinator: This individual can be the Chair, a presenter, or a third party. The Coordinator is responsible for submitting the Full Proposal, by the deadline in complete form. This individual will also be the main point of communication between the Program Committee and the session participants.


Please direct any questions or concerns to: